. Stock Monitoring

• Track daily stock levels of all products
• Ensure products listed on the website are actually available
• Prevent overselling on WhatsApp and website orders
• Maintain minimum stock levels

2. Inventory Record Keeping

• Maintain accurate stock records (Excel, inventory software, or ERP)
• Record stock received, sold, returned, or damaged
• Update stock after every confirmed order
• Reconcile physical stock with system records

3. Order Coordination

• Confirm product availability before order processing
• Allocate stock to confirmed orders
• Work closely with the sales/WhatsApp team
• Prevent double allocation of the same product

4. Stock Receiving and Inspection

• Receive new products from suppliers
• Count and verify quantities supplied
• Check for damaged or defective items
• Update inventory after receiving stock

5. Warehouse Organization

• Arrange products properly for easy identification
• Label products clearly
• Ensure FIFO (First-In First-Out) method where necessary
• Maintain clean and organized storage space

6. Low Stock Alerts

• Notify management when stock is running low
• Suggest reorder quantities
• Prevent stock-outs of fast-moving products

7. Returns Management

• Process returned items from customers
• Check condition of returned products
• Decide if items can be restocked
• Record all returns properly

8. Sales and Inventory Reporting

• Prepare daily sales vs stock reports
• Provide weekly inventory reports
• Highlight fast-moving and slow-moving products
• Report stock losses or discrepancies

9. Website Stock Updates

• Update product availability status on the website
• Mark out-of-stock products
• Update product quantities after bulk orders
• Coordinate with the website manager if needed

10. WhatsApp Order Tracking

• Maintain a log of WhatsApp orders
• Track pending vs fulfilled orders
• Ensure stock matches WhatsApp confirmations
• Help prevent order confusion

11. Stock Security and Loss Prevention

• Prevent theft or unauthorized stock movement
• Control access to inventory
• Monitor stock handling processes
• Investigate missing items

12. Supplier Coordination

• Track supplier deliveries
• Maintain supplier product records
• Follow up on pending supplies
• Help negotiate reorder timing

13. Product Performance Tracking

• Identify best-selling products
• Identify slow-moving stock
• Suggest promotions for slow stock
• Help management plan inventory strategy

14. Dispatch Coordination

• Prepare items for delivery agents
• Confirm correct quantities before dispatch
• Maintain dispatch records
• Confirm handover to logistics team

15. Process Improvement

• Suggest better inventory systems
• Help automate stock tracking
• Improve order fulfillment efficiency
• Reduce stock errors